Exhibition Floor Plan

View the live exhibition floor plan to see which booths are still available.

Sponsorship Options

A variety of sponsorship packages are offered below. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the conference.

Exhibition Bookings

Each exhibition site includes an area measuring 3m wide x 2m deep and includes a booth structure (white laminate walls) or space only. Two registrations for your representatives are also included. See the package below for full details.

You are invited to support the AAPM 2018 Annual Conference

The conference is the premier event for practice managers in Australia and the Asia Pacific region.

Support of the conference will provide your organisation with a number of key benefits including:

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Networking opportunities during the conference to promote your organisation’s product and services directly to key decision makers.
  • Your organisation will be perceived to be a keen and vital supporter of Practice Management in Australia, New Zealand and the Asia Pacific region.
  • Supporters of the conference will consolidate existing industry relationships and develop new ones

Please email Penny Archer, or call +61 3 6231 2999, at Conference Design to discuss your support of the conference.

Promote Your Participation

Please add the AAPM 2018 banners to your email signature to promote your participation in the conference to your networks. The banner can be hyperlinked to the website, www.aapmconference.com.au

Sponsorship Packages

Click on the packages below to see their inclusions. All costs are in Australian Dollars (AUD) and include GST.

Becoming a Conference Partner gives your organisation the opportunity to develop an on-going relationship with the conference delegates and AAPM members. The package is designed to give organisations a strong presence at the conference and continue the relationship between conferences. Conference Partners will receive ongoing recognition and exposure through AAPM’s main communication channels.  Variations to the Conference Partner package can be negotiated – please contact Conference Design to discuss further.

Inclusions

  • Logo and acknowledgement as a Conference Partner on all Conference advertising including PDFs and broadcast emails
  • Logo & hyperlink on the Conference website home page
  • Web ad on the Conference website home page
  • A 200 word profile on the Conference website sponsors page
  • Logo with hyperlink on the Conference App
  • Profile on the Conference App
  • Two PDF eSatchel inserts for the Conference App
  • One video eSatchel insert
  • Acknowledgement in the AAPM Journal and Pulse+IT eNewsletter

At the Conference

  • Opportunity to make presentation (To be negotiated with AAPM Program Committee). Please note the speaker is to be approved by AAPM and the Conference Organising Committee and it is requested that this is not to be of a commercial nature
  • Individual PowerPoint slide displayed in the session room during presentation
  • Two pull-up banners in the plenary venue for the duration of the Conference
  • Two exhibition booths
  • Four complimentary registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and the Gala Dinner
  • Logo in the pocket program
  • Logo displayed on a sponsor’s slide in the plenary hall
  • Delegate list on the Conference App with delegate name, company and state

AAPM

  • Listing as a Conference Partner in the AAPM Journal
  • Listing as a Conference Partner on the AAPM website with a hyperlink
  • One page advertorial in the AAPM Journal’s Conference edition 

The iCafé has been a great success at past Conferences. The sponsor will be provided with space equivalent to four booths (47-50 noted on the floor plan).  Available presentations will be provided to the iCafé sponsor to download during the Conference. Delegates will be encouraged to visit the iCafé with their USB. Provision of equipment, furniture, computers and internet expenses are the responsibility of the sponsor. 

Inclusions

  • Logo & hyperlink on the Conference website home page
  • A 200 profile on the Conference website sponsors page
  • Logo & Profile on the Conference App
  • One PDF eSatchel insert for the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference

  • Space equivalent to four exhibition booths (6m x 4m)
  • Four complimentary registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and the Gala Dinner
  • Logo displayed on the sponsors slide in the plenary hall and exhibition area
  • Logo in the pocket program
  • Delegate list on the Conference App, with delegate name, company and state

Refresh delegates with fruit juices and frozen yogurts, smoothies or slushies during the conference.Three phase power is available at the site noted on the floor plan (booths 79 – 82). 

Your proposed floor plan of the Refresh Bar and produce to be offered is to be submitted to Conference Design for approval by the committee and venue by 14 September 2018. 

Inclusions 

  • Logo & hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo & profile on the Conference App
  • One PDF eSatchel insert for the Conference App
  • Acknowledgment in the AAPM Journal

At the Conference

  • Space equivalent to four exhibition booths (6m x 4m)
  • Four complimentary registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and the Gala Dinner
  • Logo displayed on the sponsors slide in the plenary hall and exhibition area
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

The cafe will have a barista serving coffee, hot chocolate and tea from 0800 until the afternoon tea on Wednesday and Thursday and close of lunch on Friday. The cafe set-up includes a barista and up to 300 coffees per day. Additional coffees will be charged to your company post conference.

Power will be available if the sponsor wants to provide a display screen.  Note the placement of the cafe on the floor plan is booths 59-62 or 71-74. 

Your proposed floor plan of the café is to be submitted to Conference Design for approval by the committee and venue by 14 September 2018. 

Inclusions

  • Logo & hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo & profile on the Conference App
  • One PDF eSatchel insert for the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference

  • Space equivalent to four exhibition booths – see cafe noted on the floorplan
  • Four complimentary registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and the Gala Dinner
  • Logo displayed on a sponsor’s slide in the plenary hall and exhibition area
  • Logo in the pocket program
  • Delegate list on the Conference App with delegate name, company and state

A Black and White Ball in the Ballroom at the National Convention Centre Canberra Friday 19 October. What a unique opportunity for your company!

The Gala Dinner is always the highlight of the Conference! Sponsoring the dinner is a fantastic opportunity to promote your brand in a fun and relaxed environment. The sponsorship also includes a chance to welcome (5 minutes) the Conference delegates to the dinner.

Inclusions

  • Exclusive naming rights to the Gala Dinner
  • Logo & hyperlink on the Conference website home page
  • A 200 word profile on the Conference website sponsors page
  • Logo with hyperlink on the Conference App
  • Profile on the Conference App
  • One PDF eSatchel insert for the Conference App
  • Acknowledgement in the AAPM Journal

At the conference

  • A five minute speaking opportunity to welcome guests at the Gala Dinner
  • Acknowledgement as a sponsor on visible signage during the Gala Dinner
  • Two pull-up banners in the Gala Dinner venue
  • One exhibition booth
  • Two complimentary full registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and the Gala Dinner
  • Four additional Gala Dinner tickets
  • Logo in the pocket program
  • Logo displayed on a sponsor’s slide in the plenary hall
  • Delegate list on the Conference App with delegate name, company and state

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the conference. Substantial canapes and drinks will be served in the exhibition area 6pm – 8pm on Tuesday 16 October. The sponsorship also includes a chance to welcome (5 minutes) the Conference delegates. 

Inclusions

  • Exclusive naming rights to the Welcome Reception
  • Logo & hyperlink on the Conference website home page
  • A 200 word profile on the Conference website sponsors page
  • Logo with hyperlink on the Conference App
  • Profile on the Conference App
  • One PDF eSatchel insert for the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference 

  • A five minute speaking opportunity to welcome guests to the Reception.
  • Acknowledgement as a sponsor on visible signage during the Welcome Reception
  • Two pull-up banners in the Welcome Reception venue
  • Logo displayed on a sponsor’s slide in the plenary hall
  • One exhibition booth (a premium exhibition booth is an additional cost)
  • Two complimentary full registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and Gala Dinner
  • Four additional tickets to the Welcome Reception
  • Logo in the pocket program
  • Delegate list on the Conference App with delegate name, company and state

Inclusions

  • Logo & hyperlink on the Conference website home page
  • A 200 word profile on the Conference website sponsors page
  • Logo & Profile on the Conference App
  • One PDF eSatchel insert for the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference

  • Two pull-up banners displayed throughout a session (session to be allocated to you by the committee)
  • Individual power point slide displayed at commencement and conclusion of allocated session.
  • One exhibition booth
  • Two complimentary full registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and the Gala Dinner
  • Logo displayed on a sponsor’s slide in the plenary hall
  • Logo in the pocket program
  • Delegate list on the Conference App with delegate name, company and state

The Happy Hours will be held in the Exhibition Area at the close of sessions on Wednesday 17 and Thursday 18 October.

Inclusions

  • Exclusive naming rights to the Happy Hour
  • Logo & hyperlink on the Conference website home page
  • A 200 word profile on the Conference website sponsors page
  • Logo & Profile on the Conference App
  • One PDF eSatchel insert for the Conference App
  • Acknowledgement in the AAPM Journal

 At the Conference

  • Three minute speaking opportunity to welcome guests at the Happy Hour
  • Logo displayed on the sponsors slide in the plenary hall
  • One exhibition booth
  • Two complimentary full registrations including the Welcome Reception, Happy Hours on Wednesday and Thursday and Gala Dinner
  • Four additional tickets to your Happy Hour
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state
  • Logo with hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo & profile on the Conference App
  • Acknowledgement in the AAPM Journal

 At the Conference

  • One exhibition booth
  • Two representative registrations including daily catering, the Welcome Reception and both Happy Hours
  • Logo displayed on the sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

Additional Opportunities

The following opportunities have been designed to enhance your presence at the conference.

Each participant will receive a high quality satchel printed with your logo. Your logo is guaranteed to be seen every day during the conference. 

Inclusions

  • Logo & hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo & profile on the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference

  • Logo displayed on the sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

The Conference App will be the delegate’s go-to source for digital information on the conference including the program, speaker profiles, venue maps and much, much, more. 

The website is the main information source for delegates in the lead-up to the conference. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

 Inclusions

  • Logo with hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo displayed in the App notification email sent to delegates
  • Logo displayed in the App notification box on the website
  • Acknowledgement in the AAPM Journal

 At the Conference

  • Acknowledgment as ‘The Your Organisation AAPM 2018 App’
  • A banner graphic within the App
  • A sponsors page within the App
  • Your logo will appear on the main screen
  • Your page can include a banner graphic, general information, contact details, two links to PDFs and a link to your website
  • Optional delegate survey tailored to your organisation (up to 6 questions)
  • Logo displayed on the sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

We are increasingly reliant upon our mobile devices to stay connected, conduct business, and manage our time and a conference is the last place you want to run out of battery life. What could be more practical than sponsoring a phone charging station with your branding prominently displayed? 

Inclusions

  • Logo with hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo and profile on the Conference App
  • Acknowledgement in the AAPM Journal

 At the Conference

  • Recharge station – stand-alone or can be used in conjunction with a booth (Illuminated panels with your company’s details. You will be advised of the signage requirements – the signage costs are included in the sponsorship package)
  • Logo displayed on the sponsors slide in the plenary hall
  • Logo on the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the pocket program when they register at the conference.

Inclusions

  • Logo & hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo and profile on the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference

  • Logo on the cover of the pocket program
  • Advertisement on the back cover of the pocket program
  • Logo displayed on the sponsors slide in the plenary hall
  • Delegate list on the Conference App with delegate name, company and state

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the conference.

Inclusions

  • Company logo printed on the delegate name badges
  • Logo with hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo and profile on the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference

  • Logo displayed on the sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

Inclusions

  • Company logo printed on the bottles of water
  • Logo & hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo and profile on the Conference App
  • Acknowledgement in the AAPM Journal

At the Conference

  • The conference will supply 500 of the bottles pictured with your logo and company details
  • Logo displayed on the sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

As a Keynote Speaker Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with a world leader in your field. A range of international and national keynote speakers will be invited to present at the conference. Please contact Conference Design to check speaker availability for sponsorship.

 Inclusions

  • Your organisation linked with a speaker in the Conference program
  • Logo with hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo and profile on the Conference App
  • Acknowledgement in the AAPM Journal

 At the Conference

  • Opportunity to introduce the speaker’s presentation
  • One pull-up banner in the room during the speaker’s presentation
  • Individual PowerPoint slide displayed in the room during the speaker’s presentation
  • One complimentary day representative registration including daily catering on the day of your sponsored speaker
  • Logo displayed on the sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

This is a prestigious branding opportunity to be associated with a particular session or stream in the conference program. A provisional program and session/stream information will be available on the website in April. Please contact Conference Design to check speaker availability for sponsorship.

Inclusions

  • Your organisation linked with a session/stream in the Conference program
  • Logo & hyperlink on the Conference website home page
  • 200 word profile on the Conference website sponsors page
  • Logo and profile on the Conference App
  • Acknowledgement in the AAPM Journal

 At the Conference

  • Opportunity to introduce the session/stream speakers
  • One pull-up banner in the session room during the session/stream
  • Individual PowerPoint slide displayed in the session room during the session/stream
  • One complimentary day registration including catering on the day of your sponsored session/stream
  • Logo displayed on the sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list, on the Conference App, with delegate name, company and state

eSatchel Inserts are PDF advertisements that replace hard-copy satchel inserts. eSatchel Inserts are available to eligible sponsors (check the sponsorship package inclusions) and may also be purchased by exhibitors. Please refer to the Sponsor & Exhibitor Manual for eSatchel PDF Insert specifications.

Each PDF eSatchel Insert will be linked to: 

  • A separate ‘eSatchel’ icon in the Conference App

To maximise views, we will promote the eSatchel in the Conference App as a place for delegates to access ‘special offers’ companies may wish to offer

  • Your 50 word profile on the website
  • Your profile in the Conference App

Exhibition Booths

AAPM delegates love their exhibition and exhibitors and each year the number of companies involved is increasing.   Please register early to be part of this vibrant exhibition space.

Delegates will have access to the Exhibition area from the start of the Welcome Reception on Tuesday 16 evening at 1800pm until the close of lunch on Friday 19 October. Morning coffee will be served each day from 0800 each morning.   Daily catering and Happy Hours will also be held in this area to ensure maximum access to delegates is available to you.

The two cafes situated in the Exhibition area also generate a great deal of traffic around the booths.

Each exhibition site includes:

  • Area measuring 3m wide x 2m deep with a booth structure (white laminate walls – please note exhibitors can only use velcro dots or strips to adhere posters to the laminate walls) or space only
  • Two representative registrations including daily catering, the Welcome Reception and both Happy Hours*
  • The exhibition area is carpeted
  • Fascia with your company name (30 characters)
  • Choice of furniture setting (table and two chairs)
  • Two spotlights
  • A standard power point
  • 50 word profile and logo on the Conference website
  • 50 Profile and logo on the Conference App

*Please note that dinner ticket is $165 per person and  is not included in the exhibitor registration. Dinner tickets can be purchased during the online conference registration.

Additional’ Exhibitor Registration – $395 (Wednesday to Friday including daily catering and both Happy Hours) can be purchased during online registration process. 

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Bump in details to be confirmed.

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About AAPM

AAPM represents Practice Managers and the profession of practice management, and promotes professional development and a code of ethics through leadership and education.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2016 - 2018 Conference Design Pty Ltd
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