Thank you for supporting the 2018 AAPM conference!

The Sponsors and Exhibitors Manual will be updated with further information as planning proceeds. Please check this page regularly for updates as the conference draws nearer.

Please contact Penny Archer at Conference Design to discuss supporting the Conference and with any exhibition queries you may have.

Debbie Mayo-Smith is one of the most in-demand speakers in Australia and New Zealand and sits in the top 7% of speakers worldwide. A media columnist as well as best-selling author of sixteen books, Debbie has sharpened the activity of over 1 million individuals around the world through her presentations, quick tip newsletters, articles, books and videos. She is well-loved for her entertaining and practical, plain talking technology quick tips and is known as Ms Productivity by the media and it’s not just for her work; Debbie is also a mother of six children including twins and triplets!

Debbie has kindly shared with AAPM 2018 exhibitors tips to increase your exhibiting ROI.

CLICK HERE TO VIEW AND DOWNLOAD TIPS FROM DEBBIE

Your Contact Person and Representatives

Company Contact Person 

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Company Representatives 

An official name badge will be required to access the conference and exhibition areas.  Anyone from your Organisation attending the conference, or guests you wish to invite, must register with Conference Design prior to the event.  All company representative registrations and social functions, inclusive and/or additional, need to be booked. 

Exhibition Site Inclusions

The exhibition will run for the duration of the conference with morning tea, afternoon tea and lunch served in the exhibition areas. The exhibition area is carpeted.  

Exhibition Site includes: 

  • Area measuring 3m wide x 2m deep
  • Optional Site Structure – Octanorm Exhibition Booth with 2.5 high white laminate walls (please note exhibitors can only use velcro dots or strips to adhere posters to the laminate walls)
  • Fascia with your company name (using navy vinyl-cut uppercase lettering onto a white background, with names on all pen sides).
  • Dressed trestle table – 1800mm (L) x 720mm (H) x 750mm (W) 
  • Navy table cloth
  • Two ply chairs
  • Waste bin
  • Two 150 track lights, one double outlet, 1 x 4amp capacity power point.

If you need to order additional furniture or require additional lightning for your stand, please visit SBX website. 

Additional Costs 

Additional Exhibitor Registration (Wednesday to Friday including daily catering and both Happy Hours)

 

$395.00 pp

WELCOME RECEPTION

Welcome Reception is inclusive for major sponsors, additional for some sponsors and exhibitors. Please check your package inclusions. Additional tickets can be purchased via online staff registration.

$85.00 pp

GALA DINNER

Gala Dinner is inclusive for major sponsors, additional for some sponsors and exhibitors. Please check your package inclusions.

Additional tickets can be purchased via online staff registration.

 

$165 pp

Exhibition Times

Bump In*

1300 – 1630 | Tuesday 16 October

Bump Out

1400| Friday 19 October*

*please refrain from packing up prior to this time as delegates will be moving through the exhibition area

Open to the delegates

1800- 2000 | Tuesday 16 October

0800 – 1830 | Wednesday 17 October

0800 – 1820 | Thursday 18 October

0800 – 1400 | Friday 19 October

Exhibition Supply Company

Conference Venue

System Built Exhibitors (SBX) is the appointed exhibition supply company.  SBX will supply the exhibition booths and inclusions.

SBX contacts:

Kerry Marshall, General Manager

Email: kerry@sbx.biz

Phone:  +61 2 6239 1028

www.sbx.biz

National Convention Centre Canberra 

31 Constitution Ave, Canberra ACT 2601

Wi Fi at the Venue

There will be WiFi available throughout the exhibition area suitable for email and general web browsing.

If you need internet for product demonstration at your stand, please complete IT Communications Exhibitor Request Form and send it to Brandon Ko to arrange a private connection.

Contact information:

Brandon Ko, Events Executive

Email: Brandon.Ko@ihg.com

Download NCCC Exhibition and Service Manual HERE  

Phone: +61 (02) 6276 5200

Deliveries

Collections

Parking

  • Deliveries will only be accepted between the hours of 8am and 4pm, Monday to Friday, 2 (two) working days prior to the event. The venue will be able to start accepting goods on Friday 12 October and Monday 15 October.
  • NCCC label (available to download below) must be used and fully completed prior to the deliveries being sent. Any goods that are not labelled correctly or delivered outside of two working days prior to the event may not be accepted by the NCCC.
  • The NCCC does not have a forklift on site. If you require delivery of non standard Australian pallets (larger than 1165mm x 1165mm and/or heavier than 1t) the truck may require a working tailgate or alternatively please contact your exhibition build company to discuss a solution.
  • All hand loaded items need to be under 25kg or have another way of moving them.

Click HERE to Download NCCC Delivery Label

  • Once the exhibition is concluded, all goods should be removed from the NCCC by the next working day. The NCCC reserves the right to dispose of any goods left at the NCCC after 7 days. If you have any delays in pick up please notify the NCCC.
  • A collection label will be handed out to Exhibitors at their stands prior to bump out.
  •  A completed consignment note must be attached to boxes for prompt collection. It is advised that exhibitors using a courier service book a pick up time with the courier company of your choice prior to bump out time.
  • Consignment notes should be organised prior to the end of the exhibition. Please note that NCCC staff cannot sign the dangerous goods declaration/custom form. 

The entrance to NCCC carpark is on Constitution Avenue, between the National Convention Centre Canberra and the Airservices Australia building.

Turn at the ’24Hr’ car parking sign, head down the ramp and turn right into the carpark.

A range of parking options are available, including:

  • casual rates

Monday to Friday

  • Entry before 5pm, up to 2 hours: $7.00
  • Entry before 5pm, up to 4 hours: $11.00
  • Over 4 hours: $19.00
  • Lost ticket: $19.00

Click HERE for more information about parking.

Advertising Formats & Specifications

eSatchel Insert in Conference App

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 1MB
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

There will not be any hard copy satchel inserts.  We will be encouraging people to visit the displays for these items, as a way of increasing engagement between our delegates and exhibitors and giving you more opportunity and time to interact and form relationships early on in the conference.

eSatchel documents must be received by close of business Friday 28th September.

Profiles

  • Sponsors – 200 word profile
  • Exhibitors – 50 word profile

Please include your contact email, phone and web address. The profile will be displayed in the App and on the website.

Logos

Your logo should be a high resolution PNG, JPG or TIFF image, no less than 250 KB in size. It will be used on conference website, App, print and PowerPoint slide.

Provision on Food & Beverage

As the Centre has sole catering rights to provide food and beverage for consumption on site. No food and beverage may be brought onto the NCC premises for consumption during an Event.

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 7 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Booking online and selecting an available space is still subject to approval by Conference Design and / or the committee taking into account the issues above.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About AAPM

AAPM represents Practice Managers and the profession of practice management, and promotes professional development and a code of ethics through leadership and education.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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